Your role will be to provide insurers with the necessary policy information to populate the Employer’s Liability Database (ELD). This will happen in two stages:

Stage 1

From 1st April 2011, the initial mandatory data we will require from you will be:

• policy number
• policyholder name
• policyholder address
• cover start date (for the latest period of cover)
• cover end date (for the latest period of cover).

This should be information that is already provided to us as part of our normal business transactions with you.

Stage 2

From 1st April 2012, in addition to the above mandatory information you will be required to supply:

• the name of all subsidiary companies insured for Employers' Liability under the same policy number
• the Employers' Reference Number(s) (ERN) of the policyholder and each subsidiary company insured for Employers' Liability under the same policy, unless exempt.

Why is this information required?

Policies may cover multiple companies and claimants may not be aware of this relationship. Registering all insured company names on the ELD will ensure the tracing service is fully effective.

To support successful tracing results, the need to establish a unique identifier for an employer is required. The most effective method agreed on is to record the company’s ERN.

This information will be required at policy inception and each policy renewal.

Although the full data is not required until the 2012 deadline, it is our intention to encourage the supply of all data from 1st April 2011 to ensure full compliance by 2012.